Prolytica Ltd — Privacy Policy

Last updated: October 2025

Prolytica Limited (“Prolytica”, “we”, “our”, “us”) values your privacy and complies with the New Zealand Privacy Act 2020 and, where applicable, the EU/UK GDPR. This policy explains how we collect, use, and protect your personal information.

1. Information We Collect

• Contact details (name, email, phone, company, role)
• Project data (documents, system access information you provide)
• Billing details (invoices, tax info)
• Communication records (emails, support requests)
• Website analytics (basic cookies, IP address, browser type)

2. How We Use Your Information

• To deliver consulting and technical services
• To communicate about projects and billing
• To meet legal and financial obligations
• To improve our services and website experience

3. Storage and Security

Data is stored securely in encrypted, password-protected systems and cloud services with restricted access. Physical records are kept in locked locations if required.

4. Sharing Information

We don’t sell or trade personal information. We may share it with trusted subcontractors or third-party providers (for example, Microsoft 365 and secure hosting) under data-protection agreements, or with authorities where required by law.

5. International Transfers

If data is processed outside New Zealand, we ensure GDPR-compliant safeguards are in place.

6. Retention

• Financial records – 7 years (NZ Inland Revenue requirement)
• Project data – for as long as needed to deliver services or meet legal obligations
• Client correspondence – retained with project records unless deletion is requested

7. Your Rights

You can request access to or correction of your personal information, ask for deletion when lawfully possible, or withdraw consent for optional uses. Email us at info@prolytica.nz.

8. Cookies & Analytics

Our website uses basic cookies and analytics to improve performance. You can disable cookies in your browser settings.

9. Contact Us

Prolytica Limited
Email: info@prolytica.nz
Website: www.prolytica.nz

If you’re not satisfied with our response, you may contact the Office of the Privacy Commissioner at www.privacy.org.nz.